Position Overview

Ipswich Public Schools is seeking a welcoming, reliable, efficient, and highly organized Head Secretary to support the front office at Paul F. Doyon Memorial School. This role serves as a key point of contact for students, families, staff, and visitors and ensures the smooth daily operation of the elementary school office.

Essential Duties and Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional and welcoming manner.
• Answer phones, respond to inquiries, and direct calls/messages appropriately.
• Manage student attendance, including recording absences, tardies, and early dismissals; follow up on unexcused absences as needed.
• Maintain accurate student records and files (electronic and paper) in accordance with district policies and state regulations.
• Process student registrations, withdrawals, and transfers.
• Prepare and distribute correspondence, memos, and other school communications as needed..
• Support the Principal and Assistant Principal with scheduling and calendar management. 
• Handle incoming/outgoing mail, photocopying, filing, and general clerical duties.
• Maintain confidentiality of all student, staff, and school information.
• Support school events, parent communications, and other duties as assigned by the Principal.

Qualifications

• High school diploma or equivalent required.
• Prior experience as a school secretary, administrative assistant, or in a similar office support role strongly preferred (school setting experience is highly desirable).
• Proficiency with Google Workspace and general computer skills; experience with student information systems (e.g., Aspen or similar) a plus.
• Excellent interpersonal, communication, and customer service skills.
• Strong organizational skills, attention to detail, and ability to multitask in a fast paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Successful completion of required CORI and fingerprint based background checks.