Overview: To serve as the primary Secretary, Administrative Coordinator, and Communications Liaison for the School Committee. This role encompasses end-to-end meeting support, policy manual maintenance, official recordkeeping, and administrative management in direct consultation with the Superintendent and School Committee Chair.

 

Duties & Responsibilities

 

Meeting Management & Compliance

• Attend all School Committee meetings in their entirety (in-person or remotely) with a high degree of flexibility to accommodate varying schedules.
• Post all meetings, public hearings, agendas, and packets on behalf of the School Committee in strict accordance with Massachusetts Open Meeting Law.
• Formulate, assemble, and distribute meeting agendas, information packets, and unresolved action items from previous meetings in collaboration with the Superintendent and Chair.
• Distribute agendas and informational packets to Committee members, administrative leadership and the Association President.
• Notify appropriate personnel of official actions taken by the School Committee following meetings.

Records, Policy & Website Maintenance

• Create, transcribe, and preserve official permanent records, including meeting minutes for all public meetings and executive session meetings.
• Present drafted minutes for formal Committee approval.
• Maintain the official Policy Manual by tracking readings, revisions, and structural updates; ensure the online policy manual remains fully up to date.
• Oversee the School Committee portion of the district website, ensuring accurate postings of member contact information, rosters, meeting schedules, agendas, packets, minutes, and policies.

Communications & Administration

• Manage the official School Committee calendar and maintain updated member rosters.
• Prepare official correspondence to and from the Committee as directed by the Chair and Superintendent.
• Distribute Committee communications, such as newsletters, using the district email notification system.
• Release approved information concerning Committee business to the press at the direction of the Chair or Superintendent (does not act as an official spokesperson).
• Order and manage supplies for the School Committee through the school business office.
• Inform Committee members of upcoming MASC meetings, conferences, and professional development opportunities, assisting with registration.
• Participate in annual professional development and training relevant to school committee administrative functions, subject to Chair approval.
• Perform other related administrative tasks as assigned by the Chair or Superintendent.

Job Qualifications

• Education: High School Diploma required; Associate degree or higher preferred.
• Experience: Previous administrative secretarial experience preferred, ideally within a school district or public sector administrative setting.
• Technical Skills: Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office (Word, Excel); strong operational familiarity with general office technology and web content management systems.
• Communication: Exceptional mastery of English grammar, spelling, and professional writing standards for public sector recordkeeping and correspondence.

Personal Qualifications & Expectations

• Confidentiality: Strict commitment to maintaining absolute confidentiality regarding executive session matters, privileged communications, and sensitive district work.
• Professionalism: High level of emotional maturity, personal integrity, professional competence, and pride in delivering polished work products.
• Adaptability & Tact: Strong interpersonal skills, patience, and discretion when interacting with town leaders and the general public; ability to adapt quickly to shifting schedules and priorities.

Work Location & Schedule 

• Work Location: Aside from attending live meetings, tasks are primarily performed remotely from the Secretary's home or chosen workspace.

• Meeting Schedule:
• Full Committee: Typically meets on the 1st and 3rd Thursday of each month at 7:00 PM.
• Executive Sessions: Scheduled as needed, usually occurring on the same evenings as regular public meetings.